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Evidence Guide: BSBRKG601 - Define recordkeeping framework

Student: __________________________________________________

Signature: _________________________________________________

Tips for gathering evidence to demonstrate your skills

The important thing to remember when gathering evidence is that the more evidence the better - that is, the more evidence you gather to demonstrate your skills, the more confident an assessor can be that you have learned the skills not just at one point in time, but are continuing to apply and develop those skills (as opposed to just learning for the test!). Furthermore, one piece of evidence that you collect will not usualy demonstrate all the required criteria for a unit of competency, whereas multiple overlapping pieces of evidence will usually do the trick!

From the Wiki University

 

BSBRKG601 - Define recordkeeping framework

What evidence can you provide to prove your understanding of each of the following citeria?

Establish regulatory and social environment

  1. Identify and document legal and regulatory framework for the organisation in accordance with industry standards
  2. Analyse and document relevant legislation for implications for recordkeeping
  3. Review documentation of organisational functions for compliance
  4. Analyse broad social context in which the organisation operates to determine community expectations about how it should conduct itself
Identify and document legal and regulatory framework for the organisation in accordance with industry standards

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Analyse and document relevant legislation for implications for recordkeeping

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Review documentation of organisational functions for compliance

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Analyse broad social context in which the organisation operates to determine community expectations about how it should conduct itself

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Determine principal areas of risk requiring recordkeeping strategy

  1. Review and update organisation’s existing risk analyses for implications in relation to redundancy of records
  2. Review and document regulatory requirements and legal liabilities for their impact on recordkeeping framework
  3. Determine and document risks and liabilities to be managed by recordkeeping to inform development of the framework
Review and update organisation’s existing risk analyses for implications in relation to redundancy of records

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Review and document regulatory requirements and legal liabilities for their impact on recordkeeping framework

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Determine and document risks and liabilities to be managed by recordkeeping to inform development of the framework

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Determine record requirements for each business function

  1. Determine and analyse risks, liabilities and regulatory requirements against each business function
  2. Communicate and document determined evidence requirements for each business function identifying evidence to be captured as records
  3. Form the specifications for records from the evidence requirements in accordance with organisational technologies, standards and corporate culture, and in appropriate formats
Determine and analyse risks, liabilities and regulatory requirements against each business function

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Communicate and document determined evidence requirements for each business function identifying evidence to be captured as records

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Form the specifications for records from the evidence requirements in accordance with organisational technologies, standards and corporate culture, and in appropriate formats

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Establish recordkeeping framework for organisation

  1. Develop and communicate an overview of responsibilities for recordkeeping within the organisation
  2. Define responsibilities and authorities in relation to regulatory requirements in accordance with industry standards
  3. Define recordkeeping responsibilities and rights for each business function
  4. Integrate identified risks and liabilities managed by recordkeeping with the definition of responsibilities for each function
  5. Define, assign and document levels of accountability and responsibility for each level of recordkeeping
  6. Communicate documented framework including areas of risk, regulatory requirements, records specifications and responsibilities for recordkeeping review and endorsement, to appropriate persons
  7. Establish a review process and charge appropriate persons with maintaining the currency of the organisation’s recordkeeping framework
Develop and communicate an overview of responsibilities for recordkeeping within the organisation

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Define responsibilities and authorities in relation to regulatory requirements in accordance with industry standards

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Define recordkeeping responsibilities and rights for each business function

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Integrate identified risks and liabilities managed by recordkeeping with the definition of responsibilities for each function

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Define, assign and document levels of accountability and responsibility for each level of recordkeeping

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Communicate documented framework including areas of risk, regulatory requirements, records specifications and responsibilities for recordkeeping review and endorsement, to appropriate persons

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Establish a review process and charge appropriate persons with maintaining the currency of the organisation’s recordkeeping framework

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Assessed

Teacher: ___________________________________ Date: _________

Signature: ________________________________________________

Comments:

 

 

 

 

 

 

 

 

Instructions to Assessors

Evidence Guide

ELEMENT

PERFORMANCE CRITERIA

Elements describe the essential outcomes.

Performance criteria describe the performance needed to demonstrate achievement of the element.

1. Establish regulatory and social environment

1.1 Identify and document legal and regulatory framework for the organisation in accordance with industry standards

1.2 Analyse and document relevant legislation for implications for recordkeeping

1.3 Review documentation of organisational functions for compliance

1.4 Analyse broad social context in which the organisation operates to determine community expectations about how it should conduct itself

2. Determine principal areas of risk requiring recordkeeping strategy

2.1 Review and update organisation’s existing risk analyses for implications in relation to redundancy of records

2.2 Review and document regulatory requirements and legal liabilities for their impact on recordkeeping framework

2.3 Determine and document risks and liabilities to be managed by recordkeeping to inform development of the framework

3. Determine record requirements for each business function

3.1 Determine and analyse risks, liabilities and regulatory requirements against each business function

3.2 Communicate and document determined evidence requirements for each business function identifying evidence to be captured as records

3.3 Form the specifications for records from the evidence requirements in accordance with organisational technologies, standards and corporate culture, and in appropriate formats

4. Establish recordkeeping framework for organisation

4.1 Develop and communicate an overview of responsibilities for recordkeeping within the organisation

4.2 Define responsibilities and authorities in relation to regulatory requirements in accordance with industry standards

4.3 Define recordkeeping responsibilities and rights for each business function

4.4 Integrate identified risks and liabilities managed by recordkeeping with the definition of responsibilities for each function

4.5 Define, assign and document levels of accountability and responsibility for each level of recordkeeping

4.6 Communicate documented framework including areas of risk, regulatory requirements, records specifications and responsibilities for recordkeeping review and endorsement, to appropriate persons

4.7 Establish a review process and charge appropriate persons with maintaining the currency of the organisation’s recordkeeping framework

Required Skills and Knowledge

ELEMENT

PERFORMANCE CRITERIA

Elements describe the essential outcomes.

Performance criteria describe the performance needed to demonstrate achievement of the element.

1. Establish regulatory and social environment

1.1 Identify and document legal and regulatory framework for the organisation in accordance with industry standards

1.2 Analyse and document relevant legislation for implications for recordkeeping

1.3 Review documentation of organisational functions for compliance

1.4 Analyse broad social context in which the organisation operates to determine community expectations about how it should conduct itself

2. Determine principal areas of risk requiring recordkeeping strategy

2.1 Review and update organisation’s existing risk analyses for implications in relation to redundancy of records

2.2 Review and document regulatory requirements and legal liabilities for their impact on recordkeeping framework

2.3 Determine and document risks and liabilities to be managed by recordkeeping to inform development of the framework

3. Determine record requirements for each business function

3.1 Determine and analyse risks, liabilities and regulatory requirements against each business function

3.2 Communicate and document determined evidence requirements for each business function identifying evidence to be captured as records

3.3 Form the specifications for records from the evidence requirements in accordance with organisational technologies, standards and corporate culture, and in appropriate formats

4. Establish recordkeeping framework for organisation

4.1 Develop and communicate an overview of responsibilities for recordkeeping within the organisation

4.2 Define responsibilities and authorities in relation to regulatory requirements in accordance with industry standards

4.3 Define recordkeeping responsibilities and rights for each business function

4.4 Integrate identified risks and liabilities managed by recordkeeping with the definition of responsibilities for each function

4.5 Define, assign and document levels of accountability and responsibility for each level of recordkeeping

4.6 Communicate documented framework including areas of risk, regulatory requirements, records specifications and responsibilities for recordkeeping review and endorsement, to appropriate persons

4.7 Establish a review process and charge appropriate persons with maintaining the currency of the organisation’s recordkeeping framework